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THE FIRST FEW STEPS
● Determine the type of party (formal, special occasion, holiday,
etc.)
● Decide if you want drinks, finger foods, buffet, full meal, or
other
● Pick your party theme
● Decide amount of guests you would like to invite
● Set a date, time, and place for your party
● Determine a RSVP date
● Search, investigate and book your location also pay any deposit
● Make a shopping list -- including small items like napkins and
candles etc
● Make lists of tasks that can be done in advance and those for
party day
NEXT THINK BUDGET!
● Decorations, including flowers, plants, or props
● Food and beverages
● Other services (caterer, parking attendant, wait staff, etc.)
● Invitations and postage
● Rental space
● Entertainment (music, DJ, etc.)
● Tables, chairs, and other equipment rentals
● Other miscellaneous expenses
FOUR TO SIX WEEKS PRIOR
● Put together your guest list and gather addresses and phone
numbers
● Order invitations
● Purchase decorations, paper goods, and other supplies
● Contract for any services (caterer, entertainment, etc.)
● Plan your menu and purchase non-perishable foods and drinks
● Contact any friends or family you want to help with the party
● Address and mail your invitations
● Pick out the music
● Contract for any equipment rental (chairs, tables, etc.)
ONE TO TWO WEEKS BEFORE
● Confirm any friends, family, and hired service people working the
party
● Pick out your party outfit and have it cleaned
● Finalize the space layout and decorations
● Shop for bulk of perishable food
TWO TO THREE DAYS BEFORE
● Clean your house if party is at home
● Begin decorating
● Gather your supplies and equipment together
● Shop for any last-minute food or supplies
● Touch base with contracted services
● Assign specific tasks to your volunteer assistants
● Make preparations for cleaning up, returning equipment, etc.
THE AWAITED DAY
● Finalize the decorations and place settings
● Instruct any hired and volunteer helpers
● Relax and enjoy yourself!
AFTER THE PARTY ENDS
● Thank you cards
● Collect photos and save in photo album for good memories
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